Agent Services Coordinator


: $64,580.00 - $104,060.00 /year *

Employment Type

: Full-Time


: Advertising/Marketing/Public Relations

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Company Description

Residential Real Estate Firm

Job Description

Residential Real Estate Firm located in the New York, NY is seeking an Agent Services Coordinator for an immediate temp to perm position. This position provides administrative support to all Sales Agents and is responsible for the successful on-boarding/behind the scene daily maintenance of all new Sales Agents.

Essential Functions:

Enter Listings/Update Listings & Open Houses

Create a collaborative environment as a liaison between Agents and Departments within the organization, including Marketing & Listings, etc.

Accurately type and copy board packages as instructed by Agents.

Provide administrative support to Agents, which includes generating letters, copying, faxing, assisting with mailings, etc.

Assist Agents with uploading photos for their listings and responding to general client inquiries.

Order/track business cards and name plates for all Agents.

Process mail, and other packages delivered

Ensure consistency and standards are met on all work products.

Format and produce production-ready marketing pitching materials for client and prospect presentations, and assist with presentations maintaining overall presentation quality, accuracy, and integrity.

Provide back-up administrative support as needed.

Assist with special projects as needed.

Setup webinars

Assist with Mailers, processing, creating, folding, & stuffing as well as printing & labeling

Oversee & assist with the in-house camera

Run client approved credit reports

Update & Track window displays

Cover Reception area when needed (and all of reception duties)


  • Professional and courteous demeanor with exceptional communication, customer service, and interpersonal skills required
  • Must possess a high degree of proficiency with MS Office products including Word, Excel, PowerPoint, PDF Converter, and Outlook
  • Ability to learn and demonstrate excellent working knowledge of Real Plus/Listing Systems
  • Must be able to maintain the highest level of confidentiality. Ability to handle sensitive materials concerning the organization
  • Strong organizational/time management skills required. Ability to handle multiple tasks simultaneously and meet designated deadlines
  • Associates or Bachelor's degree preferred
  • 2 years or more of real estate or related industry experience highly desirable
  • 2-3 years of administrative support experience required, preferably in Real Estate or Sales environment
  • * The salary listed in the header is an estimate based on salary data for similar jobs in the same area. Salary or compensation data found in the job description is accurate.

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